For the first time ever at an Olympic Games, Fuji Xerox will produce a digital CD-ROM version of the official Results Books.
Results Books are produced for each sport and contain a compilation of all the final results. They are distributed to accredited media, Olympic committees and sports federations.
According to Michelle Lees, Fuji Xerox's manager of Olympic document systems, this year more than 1000 CD-ROMs will be produced in addition to 40,000 hard-copy Results Books.
"We are slowly moving away from printed documents to digital documents," Lees said. "The CDs (still) have pretty limited distribution."
Broadcasters, however, are now mostly opting for the CD-ROMS. "The broadcasters who normally order around 250 hard-copy versions of each Results Book have only ordered 10 hard-copy sets." Around 200 CD-ROMs have been ordered instead, she said.
According to Lees, the introduction of CD-ROMs is a major change for the Games, but easily achieved by Fuji Xerox. "Whether it is a hard-copy document or a digital document, it doesn't make any difference to the Xerox workflow," Lees said.
"The results are generated electronically and received by Xerox electronically . . . to produce the CD we compile the information, add some 'smarts', including a text-based search engine, and put it on the disk," she said.
Unlike the hard-copy books, which are produced less than 72 hours after competition in the sport finishes, the CD will not be produced until two weeks after the Games.
Handling the demand of producing the 40,000 Results Books will see Fuji Xerox's print centre in SOCOG's headquarters operating 24 hours day from Friday September 22, Lees said. Machines capable of printing 135 pages per minute will be used.
The centre has already produced its first book for the Triathlon event which concluded on Sunday. According to Lees, 350 Triathlon Results Books were distributed to officials early on Monday morning. The next book to be produced will be for the Canoe/Kayak (Slalom) event on Wednesday night.
According to Lees, the move to digital versions was partly due to improvements in technology since the 1996 Atlanta Games and the environmental stance adopted at the Sydney 2000 Games.
Xerox Green Wrap recycled paper is also being used at the Games as part of the "Green Games" initiative.