The Department of Finance is seeking Expressions Of Interest (EOI) from tech suppliers in its Parliamentary Expenses Management System (PEMS).
In July, the department held an industry briefing to gain feedback from local technology companies on the new system’s design and how it should operate.
The department mentioned its interest to use an existing Software-as-a-Service (SaaS) cloud-based system to reduce manual processing, improve administrative efficiency and reporting for parliamentarians to better manage and monitor expenses.
It said that the modular and open foundation will need to support about 3000 users, adapt to business needs and growth as well as future technology changes or business requirements.
“The objective of the system will be to facilitate a fit-for- purpose online, integrated and agile ICT system to support the administration, audit and reporting of work expenses for Parliamentarians and their staff,” the department said in its EOI document.
The department also outlined 15 core system capabilities that range from a client web portal, to work expense processing and COMCAR fleet and reservation management.
COMCAR is part of the Department of Finance, which provides car-with-driver and other ground transport services to the Prime Minister, Governor‑General, members of parliament, judges and international guests of government.
“We expect that the solution will improve the speed and quality of services through a secure online portal and integration of system components,” the Australian Government chief technology officer, John Sheridan, said in a statement in July.
The EOI also follows an Independent Parliamentary Entitlements System Review launched in February last year, which made 36 recommendations aimed at simplifying the parliamentary work expenses framework.
EOI submissions for the expenses system will close on September 15.