ARN asked six vendors their favourite method for reducing costs related to printing. This is what they had to say.
Kyocera’s George Kharoufeh: “We strongly encourage customers to take on all of our paper saving and energy saving suggestions, but the one which provides the greatest benefit is setting the device to automatic duplex printing as the default. Data tells us that on average most users print two pages per print job such as email. So by setting as duplex, you are effectively halving the paper usage for the majority of print jobs. It is simple but it is very effective.”
Canon’s Luke Maddison: “Most organisations do not have the time, staff, or expertise to monitor their printing environment, let alone identify opportunities for improvement. Data enables businesses to develop insights and understanding on what their spending on printing and how these costs are distributed across the business. With a managed document service, a solution can be tailored to a business’s needs, continuously auditing and analysing how and what employees print so you can see where costs are accumulating and where savings can be made.”
Lexmark’s Stephen Bell: “Without visibility over the print environment costs, paper use and wastage, device quantities and utilisation, etc. can get out of control very quickly, adding significant impact to an organisations bottom line. Customers should dig deep into the tools that a partner and/or vendor can provide to give them this visibility. Being able to provide insight and improvements at every customer meeting is an excellent way to establish and maintain long term relationships with customers that deliver value to your customer and differentiation against your competitors. ”
Oki’s Greg Mikaelian: “Balanced deployment is a term that has been used in the industry for a number of years now, but few SMB customers are aware and therefore few have adopted it. It ensures that the right type of printing tasks are directed to the most appropriate print device for the job, with the overall objective to reduce cost to the customer and typically improve workflow. It also ensures that for SMB customers, all their printing requirements are not tied to one device, typically an A3 copier, but rather there are also supporting A4 machines in place.”
Konica Minolta’s Stevan Caldwell: “While your multifunction device or printer is only one of the types of office equipment you’re likely to have, there are many features you can make use of on this one piece of equipment alone, to reduce your carbon footprint. The “N-up” printing option offers the possibility of combining several pages of a document on a single sheet of paper. If used for draft documents and archiving, this clever feature can help save toner and paper and with that save resources.”
Fuji Xerox’s Anthony Toope: “A great feature is scan-to-PDF, which is commonly available in most printer products between $500 to $1000. PDF is quite an acceptable software solution now, so you can scan a document to a PDF file and then email it to someone. That saves you a lot of printing jobs right there. So if you are a marketing company and receive some artwork, you can print it off, mark up some changes, scan it in and mail it off. It’s a great feature that was commonly in high end models, but is now coming into the other models as well.”