WA announces document management panel

WA announces document management panel

Three local companies have been named preferred suppliers on the WA government's inaugural electronics document management systems panel.

Alphawest will provide Hummingbird's software suite while Sigma will be the face of Tower Software. Objective will represent its own product set.

The five-year common use arrangement (CUA), which went live on September 29, is estimated to be worth $1 million per year. It covers 18 agencies across the state. Services include document, record, drawings, workflow and content management. The government predicted it would save $100,000 annually by introducing a mandatory panel.

Alphawest WA business manager, Ross Hamilton, said the win was very significant for the company and highlighted increased document management take-up. It was now extending its information management team. The integrator has been working with Hummingbird for more than 12 years.

Hamilton pointed out WA's decision to narrow down its electronic document management providers follows the Queensland Government's recent decision to replace its list with a sole supplier.

"Governments are moving to a low shared services model in HR, finance and electronic document and record management," he said.

Sigma Data Solutions has been selling Tower Software's Trim product into the public sector for the past 15 years. Managing director, Christopher Stokes, forecast the new CUA would dramatically expand the government's spending on electronic document management products and services to $20 million over the next three years.

"We were finding before that there was a lot of work for little return," he said. "The CUA presents us with better opportunities for return as it gives people a common base to work with. It also gives us the chance to get into more departments."

Stokes hoped WA government's CUA would also trigger more interest in electronic document management solutions from WA's commercial sector. He claimed businesses in that state had lagged behind the government in adopting new technologies.

"Smaller organisations with 100-200 users don't understand it at all. The CUA puts a more positive spin on the way people do business [with electronic document management]. It offers tremendous productivity gains," he said.

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